Allotment and Occupation of Government Servants’ Quarters in Kerala

• Quarters shall be allotted only to those officers who do not have residential buildings within their Headquarters, cities or towns or within a radius of 20 (twenty) kilometers from their offices, either in their own names or in the names of their husbands or wives as the case may be, or in the names of their unmarried sons or daughters whether inherited or purchased or obtained otherwise, including that under any hire purchase scheme.
• Non-availability of own accommodation facilities shall be clearly and specifically stated in the relevant columns in the application for allotment of quarters.
• The allottee/occupant shall without fail vacate the quarters within one month from the date on which the allottee/ occupant acquires or obtains such residential buildings.
• Occupant of the quarters shall before the end of January each year furnish a declaration that he has not acquired or obtained residential buildings in my name or in the name of my wife/husband or in the name of my unmarried children within 20 Km of the quarters during the previous calendar year.
•  Persons who are not eligible for quarters: -
  • Officers who own a house in their own names or in the names of their wives/husbands or in the names of their unmarried children
  • Persons borne on daily wages/ work charges/Contingent establishment
  • Persons whose wife or husband has already been allotted quarters elsewere
• Unmarried Officers will also be eligible for allotment of quarters but preference shall be given to the married officers.
• If more than one application are received for a specific type of quarters on the same day, priority shall be given to the applicant who has been working at the same place for longer period and even that being equal in more than one case, the applicant who is older
• Quarters shall be allotted as soon as it falls vacant. In no case shall the allotment of a quarter be delayed for more than a week of its falling vacant.
• The allotment order shall be issued to the applicant through the head of office concerned and dated acknowledgement obtained.
• The liability on the part of the allottee for payment of rent for the quarters commences after 7 days from the date of receipt of allotment orders or from the date of occupation whichever is earlier.
• If by any chance the allottee does not require the quarters allotted to him, he shall intimate the fact to the allotting authority within three days of the date of allotment order.
• An officer to whom the quarters is allotted should occupy the same within 30 days of the date of issue of allotment order failing which the allotment shall be cancelled and the building allotted to the next applicant without intimation to the original allottee. The original allottee shall, however, be liable to pay rent for a minimum period of one month.
• If a lower type quarters is allotted to a higher grade officer, the rent to be realised shall be the normal rent payable from time to time or the standard rent of the quarters whichever is lower and if a higher type quarters is allotted to a lower grade officer, the rent to be realised shall be normal rent payable from time to time or standard rent, whichever is higher.
• Priorities for allotment of quarters will be available to the following:
  • Government Servants who are wives of Jawans serving in Border area or who were killed in action or reported missing
  • Officers who are physically handicapped
  • Ten percent of the quarters inclusive of the special priorities mentioned in rule 9 shall be reserved for allotment to members belonging to the Scheduled castes and Scheduled tribes and a ratio of 1:1 shall be maintained between applicants belonging to Scheduled Tribes and Scheduled Castes.
  • Government Servants who have entered into inter caste marriage.
  • Ex-Service men N.G.Os
  • The order of priority among the above five classes will be determined on the basis of date wise seniority of the applicants irrespective of the classes
• An agreement in appendix V shall be executed by the allottee of the quarters before the quarters are actually occupied by them.
• Electric current charges and water charges where such amenities are available, shall be payable by the occupants direct to the Kerala State Electricity Board and Kerala Water Authority respectively or other bodies maintaining such system.
• An allottee shall deposit one month rent payable by him/her under Rule 15 before the occupation of quarters. This amount shall be refunded to him/her after deducting the dues to Govt. if any and on production of a Non-Liability Certificate from the Collector concerned when he/she vacates the quarters.
•  The occupants shall provide their own furniture, other required materials and electric bulbs
• An inventory of articles available in the quarters shall be prepared in duplicate by the Assistant Engineer concerned and signed by the occupant and the Assistant Engineer as soon as the allottee occupies the quarters.
• If any articles are lost or damaged, while in the custody of the occupant, the cost thereof shall be recovered from the occupant, as if it is arrears of rent.
• If the husband and wife are Government servants and residing in the quarters, the allottee shall file an Affidavit to the effect that both the husband and wife are Govt. Servants and that they are living together the rent payable shall be calculated on the basis of the pay of the person drawing higher rate. However, the rent shall be payable by the person in whose name the quarters are allotted. The allottee in such cases shall produce before the Executive Engineer, Buildings the pay/income certificates of both the husband and wife.
• House rent allowance shall be denied only to the allottee of the quarters, whether it is the husband or the wife as the case may be.
• Payment of rent or arrears thereof shall be made by recovery in the salary bills of the officers to whom quarters are allotted
• A Government servant occupying the quarters when transferred from the station shall vacate the quarters within a period of one month from the date of handing over charge on transfer.
• Government servants occupying the quarters who retire from service shall vacate the quarters on the date of retirement. If they however wish to continue occupation on account of unavoidable circumstances they shall apply to the allotting authority sufficiently early and in any case before fourteen days prior to the date of retirement. The allotting authority may consider the request for grant of extension for a period not exceeding six months in all or till the end of the academic year, (30th April) whichever is earlier. No further extension shall on any score be allowed.
• Additional amenities like installation of telephones, ceiling fans, etc. at the cost of the occupant, can be provided only under written permission.

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